Commercial Real Estate Lease Administration
Whether you own one commercial property or several, ROCK’s lease administration services help ensure timely tenant rent collections and liability insurance compliance in accordance with the terms of each lease agreement. ROCK processes tenant receipts on a daily basis and distributes net proceeds to property owners after payment of any applicable lease commission fees to ROCK or other real estate brokerage firms. ROCK also processes annual 1099 forms to the IRS to account for these payments. ROCK Commercial Real Estate’s experienced lease administration team eliminates the time and burden of completing these lease tasks, allowing owners to focus on other business opportunities. Our experts handle more than $12M in collections for 275+ leases annually.
What Is Lease Administration?
Lease administration is vital to upholding your leases with tenants and maximizing your investment value, while efficiently handling operational tasks and maintaining positive tenant relations. Commercial lease administration services include:
- Annual monitoring of tenant insurance compliance
- Tracking of lease options and renewal dates
- Tracking changes in the Consumer Price Index (CPI) for calculating lease rate escalations
- Providing notification of scheduled rent increases
- Collection of security deposits, rents and budgeted CAM charges
- Collection calls and notices on delinquent accounts
- Assessment of late charges and other fees on overdue payments in accordance with lease agreements and owner directives
- Issuance of tenant default notices on behalf of the landlord
- Disbursement of lease commissions to all real estate brokers involved in transactions
- Disbursement of net proceeds to owners
- Issuance of annual IRS Form 1099s to payment recipients
Our Commercial Lease Administration Expertise
Our lease administration services are customized to your real estate’s specific needs. We provide lease administration for properties of all types including professional and medical office spaces, manufacturing plants and industrial facilities, retail related properties including shopping centers, malls, standalone stores and others.
Case Studies

1805 Loucks Center, York, PA
Product: Multi-Tenant Office
Size: 27,000 SF
Client: 1805 Loucks Center, L.P.
Services: Lease Administration

8-Building Portfolio, York County, PA
Product: Industrial/Retail/Office Mix
Size: 182,000 SF
Client: Space Leasing
Services: Lease Administration

16-Building Portfolio, York County, PA
Product: Industrial/Retail/Office Mix
Size: 853,826 SF
Client: Rexroth Entities
Services: Lease Administration
Testimonials

Partner With Us for Commercial Real Estate Lease Administration
At ROCK Commercial Real Estate, we pride ourselves on being a commercial real estate industry leader. We focus on brokerage advisory, property management, lease administration and commercial real estate consulting throughout South Central Pennsylvania and Northern Maryland. Our team provides unrivaled customer service, in-depth market knowledge and a collaborative approach to leverage company-wide expertise.
Ready to free up your time for other projects while a professional handles your office, industrial or retail lease administration? See how we can help — connect with us online to discuss your needs and learn more about our solutions.