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Find Solutions in Property
Management
Full Service
Accounting
Team
Bank Accounts, Collections, & Disbursements
- Establishment of bank accounts for operations, reserve
funds, and/or security deposit
- Monthly bank reconciliations
Budgets & CAM Reconciliations
- Billing of security deposits, rents, and budgeted common
area maintenance (CAM) charges by 15th preceding month
- Common area maintenance (CAM) reconciliations and billing
- Preparation of annual budgets
Financial Reports
- Income and expense analysis
- Preparation of monthly balance sheet, income statement,
cash flow projections, general ledger, tenant ledger, and
other reports, as required
- Preparation of financial analysis
- Assisting outside public accounting professionals with
preparation of annual tax returns
Lease Compliance & Enforcement
- Tracking of lease options and renewal dates
- Tracking changes in the Consumer Price Index (CPI) for
calculating lease rate escalations
- Providing notification of scheduled rent increases to
owner and tnant by 15th of preceding month
- Collection of security deposits, rents, and budgeted CAM
charges
- Follow-up collection calls on delinquent accounts
- Assessment of late charges and other fees on overdue
payments in accordance with lease agreements and owner
directives
- Providing notification of delinquent accounts to owner
- Calculation of administration, leasing, and management
fees on all rock collections
- Disbursement of lease commissions to all real estate
brokers involved in transactions
- Disbursement of net proceeds to owners
- Electronic payment option for owner - payments credited
within 2 days of receipt
- Electronic payment option for owner's tenants - payments
collected on due date
- Issuance of annual Form 1099s to payment recipients
- Maintaining a database of activity, emergency contacts,
equipment, owners, tenants, utility meters, and vendors for
the managed property
- Maintaining files for correspondence, leases, meetings
plans
- Providing monthly activity reports to owner (s)
- Lease audits - review of all existing leases for such
matters as subordination, defaults, renewals, rights of first
refusal, terminations, or other issues that may affect the
current or future value of the property
- Lease standardization - ensure accuracy in space
measurements (rentable versus useable and consistency in
operating expense reimbursements
- Enforcement of lease compliance by tenants
- Space utilization - review floor plans to determine
maximum utilization and verify that the BOMA standard of space
utilization is being applied
Maintenance & Repairs
- Invoice review, approval and payment
- Maintaining a database of activity, emergency contacts,
equipment, owners, tenants, utility meters, vendors for the
managed property
- Issuing work orders for interior and exterior maintenance,
including breakdown, service, and preventative maintenance
- Responding to maintenance requests, filtering urgency, and
dispatching appropriate service personnel
- Developing requests for proposals (RFPs) and scopes of
work, reviewing responses, executing contracts, and
supervising the construction process
- Preparation of long-term capital budgets
- Providing monthly activity reports to owner(s)
- Policy development - disaster recovery, emergency plans,
standardization of procedures
- Assessment of the impact of climatic and extreme
environmental conditions
Leasing Fees
- Leasing - marketing services to attract new tenants,
communication with current tenants to exercise renewal options
on existing leases, renegotiation of terms with current
tenants on expiring leases.
Team
Learn more about our ROCK property management
team...
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