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Find Solutions in Property Management
Bank Accounts,
Collections, & Disbursements
- Establishment of bank accounts for
operations, reserve funds, and/or security deposit
- Monthly bank reconciliations
Budgets &
CAM Reconciliations
- Billing of security deposits, rents, and
budgeted common area maintenance (CAM) charges by 15th
preceding month
- Common area maintenance (CAM)
reconciliations and billing
- Preparation of annual budgets
Financial Reports
- Income and expense analysis
- Preparation of monthly balance sheet,
income statement, cash flow projections, general ledger,
tenant ledger, and other reports, as required
- Preparation of financial analysis
- Assisting outside public accounting
professionals with preparation of annual tax returns
Lease
Compliance & Enforcement
- Tracking of lease options and renewal
dates
- Tracking changes in the Consumer Price
Index (CPI) for calculating lease rate escalations
- Providing
notification of scheduled rent increases to owner and tenant
by 15th of preceding month
- Collection of security deposits, rents,
and budgeted CAM charges
- Follow-up collection calls on delinquent
accounts
- Assessment of late charges and other fees
on overdue payments in accordance with lease agreements and
owner directives
- Providing notification of delinquent
accounts to owner
- Calculation of administration, leasing,
and management fees on all rock collections
- Disbursement of lease commissions to all
real estate brokers involved in transactions
- Disbursement of net proceeds to owners
- Electronic payment option for owner -
payments credited within 2 days of receipt
- Electronic payment option for owner's
tenants - payments collected on due date
- Issuance of annual Form 1099s to payment
recipients
- Maintaining a database of activity,
emergency contacts, equipment, owners, tenants, utility
meters, and vendors for the managed property
- Maintaining files for correspondence,
leases, meetings plans
- Providing monthly activity reports to
owner (s)
- Lease audits - review of all existing
leases for such matters as subordination, defaults, renewals,
rights of first refusal, terminations, or other issues that
may affect the current or future value of the property
- Lease standardization - ensure accuracy in
space measurements (rentable versus useable and consistency in
operating expense reimbursements
- Enforcement of lease compliance by tenants
- Space utilization - review floor plans to
determine maximum utilization and verify that the BOMA
standard of space utilization is being applied
Maintenance & Repairs
- Invoice review, approval and payment
- Maintaining a database of activity,
emergency contacts, equipment, owners, tenants, utility
meters, vendors for the managed property
- Issuing work orders for interior and
exterior maintenance, including breakdown, service, and
preventative maintenance
- Responding to maintenance requests,
filtering urgency, and dispatching appropriate service
personnel
- Developing requests for proposals (RFPs)
and scopes of work, reviewing responses, executing contracts,
and supervising the construction process
- Preparation of long-term capital budgets
- Providing monthly activity reports to
owner(s)
- Policy development - disaster recovery,
emergency plans, standardization of procedures
- Assessment of the impact of climatic and
extreme environmental conditions
Leasing Fees
- Leasing - marketing services to attract
new tenants, communication with current tenants to exercise
renewal options on existing leases, renegotiation of terms
with current tenants on expiring leases.
Team
Photo By:
The Susquehanna Photographic
Left to Right:
Kay Neuman,
Accounting Facilitator;
Emily Menotti,
Accounting Assistant;
Cami Miller, CPM, Property
Manager;
Barry
Wildasin, Director of Finances;
Lonna Miller,
Executive Assistant; and
Cheryl Keener,
Executive Assistant
Not Pictured:
Eric Stankiewicz, Property
Management Coordinator
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